Urban League of Essex County Careers Executive Assistant


Position/Title: Executive Assistant (Hybrid)

Location: 508 Central Avenue, Newark, NJ
Hours: 20 hrs./wk. (hybrid - mostly remote, with some in-office required)
Salary: $25 - $32 per hour based on experience
Reports To: President and CEO
Position Posted: 3/15/24 until filled

Basic Functions:

The Urban League of Essex County (ULEC) is seeking a qualified Executive Assistant to serve as a dedicated and reliable support system to our President and CEO.


  • Provide support to President and CEO in all administrative and scheduling tasks: manage calendar, respond to messages (email and voicemail), book and coordinate travel, proofread documents and other correspondence, submit expenses, research as per requested, etc.
  • Coordinate Pres/CEO’s participation in external events; including registering, purchasing tickets, journal ads, etc.
  • Compliance: Update National Urban League Affiliate Compliance System (ACS); Census Portals; Grant Compliance platforms/tracking documents.
  • Board of Directors: Schedule bi-monthly in-person and virtual meetings and manage logistics (lunch, room prep, etc.); prepare all Board package.
  • Manage, reply, and track delegate emails from the "information" email account.
  • Performs other duties as required


  • Minimum of 2 years of experience assisting an Executive
  • Finds value in nurturing the relationship with the Executive while being a proactive thinker, not just a task doer.
  • Technology: proficient in MS Office (Excel, Word, Outlook, PowerPoint, OneDrive, Teams, SharePoint), Zoom, Google Suite
  • Excellent communication (verbal and written), time management skills and ability to work with minimum supervision.
  • Must have availability for some in-office hours as needed, but position is mostly remote.
  • Passion for social justice and racial equality

Equal Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.

How To Apply:
E-mail résumé/CV and cover letter to Careers and Julie Santos.  Write "Executive Assistant (Hybrid)" in the subject line.